Industrial Service and Sales (INSESA™) is committed to providing quality service to you, and this policy outlines our ongoing obligations to you in respect of how we manage Personal Information we collect directly from you. We have adopted the Australian Privacy Principles (APP’s) contained in the Privacy Act 1988 (the Privacy Act). The APP’s govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information. A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au
What is Personal Information and why do we collect it?
Personal Information is information or an opinion, that identifies an individual. Examples of personal information we collect include names, addresses, email address, phone and facsimile numbers.
This Personal Information is obtained in many ways including, but not limited to correspondence, by telephone and facsimile, by email, via our website www.insesa.com.au, from your website, from media and publications, from other publicly available sources, from cookies and from third parties. We don’t guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive Information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive Information will be used by us only;
- For the primary purpose for which it was obtained.
- For a secondary purpose that is directly related to the primary purpose.
- With your consent or where required or authorised by law.
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party. Information about you and our clients, is an important part of our business, but we do not regard this as a commodity and will not be sold to any third party.
Disclosure of Personal Information
Your personal information may be disclosed in a number of circumstances;
- We may require other organisations to provide services on our behalf, including but not limited to, handling customer enquiries, processing transactions or customer freight shipping. Those companies will only be provided with your Personal Information required to deliver the service and we will take all reasonable steps to ensure that these organisations are bound by confidentiality and privacy obligations in relation to the protection of your personal information.
- Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss, as well as modification, disclosure or unauthorised access.
When your Personal Information is no longer required for the purpose for which it was collected, we will take all reasonable steps to destroy or permanently de-identify your Personal Information.
However, most of the Personal Information is or will remain stored in client files which will be kept by us for a minimum of seven (7) years.
Maintaining the Quality of Your Personal Information
It is important to us that your Personal Information is up to date and we will take all reasonable steps to make sure that it is accurate and complete. If you find that the information we have is inaccurate and not up to date, please advise us as soon as practicable. You may either update and/or correct it either directly through our website or by contacting us in writing.
Access to your Personal Information
You may access your Personal Information we hold about you, subject to certain exceptions, either directly through our website or by contacting us in writing.
Under certain circumstances, we may require identification from you before releasing the requested information, in order to protect your Personal Information.
If you believe that we have breached the Australian Privacy Principles and wish to make a complaint about that breach, then please email us at firstname.lastname@example.org, setting out details of the breach. We will promptly investigate your complaint and respond to you in writing setting out the outcome of our investigation, what steps we propose to take to remedy the breach and any other action we will take to deal with your complaint.